How Travel Agency Accounting Software Simplifies BSP And Airline Reporting

Billing And Settlement Plan

The Billing and Settlement Plan (BSP) is an IATA (International Air Transport Association) system that consolidates the selling, reporting, and remitting of airline tickets issued by travel agents. Instead of each travel agent having to settle accounts with dozens of airlines individually, BSP acts as a central clearinghouse.

Here’s how it works:

• Travel agencies issue tickets on behalf of airlines.

• BSP aggregates all ticket sales into one system.

• Agencies make a single consolidated payment to BSP.

• BSP then remits the correct amounts to each airline.

For airlines, BSP reduces administrative overhead. For agencies, it provides a structured way to manage settlements. But while the system is designed for efficiency, manual data entry and reporting often cause bottlenecks.

Travel Agencies Software Solutions

Airline reporting is not limited to ticket sales. Agencies must also manage:

• Refunds and cancellations

• Commission adjustments for sub-agents

• Airline-specific reporting formats

• Multi-currency transactions for international bookings

• Time-sensitive submissions aligned with IATA schedules

Each mistake—whether it’s a missing refund record or a miscalculated commission—can lead to compliance violations, penalties, or strained relationships with airline partners.

Travel Agency BSP And Airline Reporting

Agencies that have not adopted accounting automation often face:

1. Human Error – Even a single misplaced digit in a BSP report can disrupt settlements.

2. Time Drain – Staff spend hours or days reconciling tickets, refunds, and commissions.

3. Missed Deadlines – BSP has strict timelines. Late submissions risk penalties.

4. Fragmented Data – Separate systems for ticketing, refunds, and invoicing create confusion.

5. Multi-Agent Complexity – Agencies working with sub-agents struggle to track commissions and balances accurately.

In short, manual reporting creates chaos where automation could deliver clarity.

Headaches Of BSP Reporting

Modern travel agency accounting software eliminates the headaches of BSP reporting by consolidating processes into one streamlined dashboard.

1. Automated Voucher Management

Every ticket, hotel booking, and visa issuance creates financial records. Software automatically generates ticket vouchers, hotel vouchers, and visa vouchers, linking them to BSP records. No more duplicate entries or lost data.

Read more about voucher integration in this article on visa and hotel modules.

2. Real-Time BSP Integration

Instead of preparing manual spreadsheets, the system connects directly to BSP frameworks. This ensures:

• Instant updates

• Automated submission formats

• Fewer compliance errors

3. Refund & Cancellation Handling

The software auto-adjusts refunds and cancellations within BSP reports, ensuring complete accuracy.

4. Multi-Airline Compatibility

Whether an agency sells tickets for Emirates, PIA, or Qatar Airways, the system recognizes and formats data according to each airline’s reporting standards.

5. Commission Tracking

For agencies with sub-agents, commissions are tracked automatically and reconciled within BSP. This reduces disputes and increases transparency.

BSP System

A powerful system offers:

• BSP Auto-Integration – Direct links with IATA/BSP systems.

• Voucher Management – Automated tracking of ticket, hotel, and visa vouchers.

• Multi-Currency Accounting – Supports international bookings in USD, PKR, EUR, etc.

• Agent Commission Control – Tracks sub-agent commissions in real time.

• Secure Cloud Hosting – Access reports anywhere with encrypted data storage.

• Customizable Reports – Agencies can generate tailored reports for airlines, auditors, or internal teams.

• Dashboard Insights – Clear KPIs on ticket sales, commissions, refunds, and settlements.

For more details, check out this post on the latest features of Evoucher’s travel agency software.

Easy Booking And Reporting

Time Savings

Hours of manual reconciliation shrink to minutes with automation.

Accuracy & Compliance

No more fines for misreported BSP data—software ensures compliance with IATA.

Transparency

Both agencies and airlines gain clearer visibility into settlements.

Scalability

Small agencies can handle higher ticket volumes without adding extra staff.

Customer Confidence

Clients benefit from faster confirmations, smoother refunds, and accurate invoicing.

Airline Partners

Small Travel Agency

A small agency in Lahore handling 200 tickets monthly struggled with manual BSP entries. After switching to Evoucher.pk, they reduced BSP preparation time from 2 days to 2 hours, freeing staff to focus on sales.

Corporate Travel Management Firm

A corporate agency managing group travel for companies used to face errors in group bookings. With an integrated group booking system, all tickets, refunds, and commissions were auto-recorded, cutting disputes by 70%.

Online OTA (Online Travel Agency)

An OTA offering flights and hotels needed real-time reporting. With Evoucher.pk, multi-airline BSP submissions became seamless, improving trust with airline partners.

Travel Agency Software Tools

BSP reporting is only one piece. The best travel accounting software also covers:

• Tour building & bookings

• Inventory management

• Marketing integrations

• Analytics dashboards

For example, this detailed blog on travel agency software tools explains how accounting, booking, and marketing tools combine in one solution.

Local And International Travel Agencies

Evoucher.pk is designed specifically for Pakistani and international agencies.

• Complete travel agency module with BSP, hotel, and visa vouchers

• Sub-agent management for commissions and balances

• Cloud-based access with multi-user control

• Local support in Pakistan for training and setup

• Free trial/demo so agencies can test before subscribing

Unlike generic accounting software, Evoucher is tailored to the travel industry’s unique needs.

Travel Agency Frequently Asked Questions

Q1. What is BSP in travel?
BSP is IATA’s settlement system between airlines and travel agencies.

Q2. Why do agencies need software for BSP reporting?
Manual reporting is error-prone. Software automates the process, ensuring compliance and accuracy.

Q3. Can small agencies use this software?
Yes, Evoucher.pk scales for both small travel shops and large OTAs.

Q4. Does it handle multi-currency bookings?
Yes, the system supports PKR, USD, EUR, and more.

Q5. Can I manage sub-agent commissions?
Yes, sub-agent tracking and commission reconciliation are built-in.

Q6. Does the software include hotel & visa modules?
Yes, integrated visa and hotel modules make reporting seamless.

Q7. Is it cloud-based?
Yes, access from anywhere with secure, encrypted hosting.

Q8. Can it be customized?
Yes, agencies can tailor reports and dashboards to their needs.