How To Use An Evoucher Travel Agency Account Software - Part 3

Evoucher
Tue 01 Oct 2024

Evoucher Travel Agency Complete Hotel And Visa Entry Module

anaging hotel bookings and visa services is crucial for a travel agency, and with the Evoucher Travel Agency Complete Hotel and Visa Entry Module, these tasks become streamlined and efficient. This module provides a complete suite for handling hotel bookings, visa applications, refunds, cancellations, and generating detailed reports.

In this part of our series, we’ll review each section and provide a step-by-step guide to mastering this module.

1. Hotel Voucher

2. Hotel Reports

3. Visa Voucher

4. Visa Reports

5. Two Additional Features

1. Hotel Voucher

About HV

The Hotel Voucher section allows travel agents to manage all aspects of hotel booking, including entering, viewing, and voiding hotel vouchers. It also facilitates tracking refunds, ensuring seamless management of customer hotel bookings.

Entry Hotel Voucher:

This function is used to create and record new hotel booking vouchers for clients.
How to Use:
1. Go to the Hotel Voucher section.
2. Select Entry Hotel Voucher and fill in details such as hotel name, customer name, check-in date, and room type.
3. Save the voucher to confirm the booking.

View Hotel Voucher:

This option allows you to view the details of any created hotel voucher.
How to Use:
1. In the Hotel Voucher section, select View Hotel Voucher.
2. Use filters like hotel name or booking date to locate the voucher you need.
3. Review the details or update them if necessary.

Unposted Hotel Vouchers:

Unposted vouchers are those not yet finalized.
How to Use:
1. Select Unposted Hotel Vouchers to see hotel bookings that haven’t been confirmed.
2. Make any necessary changes and post the voucher to finalize the booking.

Void Hotel Voucher:

Use this function to cancel or void a hotel voucher.
How to Use:
1. Choose Void Hotel Voucher and enter the voucher number.
2. Confirm the action to void the voucher.

Refunded Hotel Voucher:

This function is for managing refunds on canceled hotel bookings.
How to Use:
1. Select Refunded Hotel Voucher to view and update refund statuses.
2. Ensure the refund process is completed as required.

2. Hotel Reports

About H. Reports:

Hotel reports provide valuable insights into bookings, supplier relationships, and customer arrivals. The reporting system enables agents to track sales, supplier performance, and customer data, allowing for better business decision-making.

Hotel Sale Register:

This report tracks all hotel sales over a specific period.
How to Use:
1. Navigate to Hotel Sale Register.
2. Select a date range and generate the report to view hotel bookings and related sales information.

Hotel Supplier Report:

This report displays all hotel bookings associated with a particular supplier.
How to Use:
1. Go to Hotel Supplier Report and select a supplier name or ID.
2. View or export the list of bookings associated with that supplier.

Customer Wise Arrival Report:

This report helps you track customer check-ins and arrival details.
How to Use:
1. Select Customer Wise Arrival Report and enter the customer’s name or filter by arrival date.
2. View or export the report to monitor customer arrivals.

Supplier Wise Arrival Report:

This report provides a breakdown of arrivals based on hotel suppliers.
How to Use:
1. Go to Supplier Wise Arrival Report to generate a list of customer arrivals categorized by supplier.
2. Use it to monitor and evaluate supplier performance.

3. Visa Voucher

About VV:

The Visa Voucher system simplifies the process of visa entry and management. Travel agents can quickly enter visa details, track vouchers, and manage refunds or cancellations using this feature.

Quick Visa Voucher:

A simplified version of the visa entry process for quick input of basic visa details.
How to Use:
1. Select Quick Visa Voucher.
2. Enter information such as country, visa type, customer name, and issue date.
3. Save the voucher for fast processing.

Entry Visa Voucher:

This is the detailed entry option for visa vouchers, allowing agents to add more in-depth visa details.
How to Use:
1. Go to Entry Visa Voucher.
2. Fill in customer details, visa duration, country-specific data, and any other relevant fields.
3. Save and post the voucher.

View Visa Voucher:

This function allows agents to view all created visa vouchers.
How to Use:
1. Select View Visa Voucher to access a list of issued visas.
2. Use filters like visa type, country, or customer name to find a specific voucher.

Void Visa Voucher:

This is used to cancel a visa voucher.
How to Use:
1. Go to Void Visa Voucher.
2. Enter the voucher number and confirm the action to void the voucher.

4. Visa Reports

About V. Reports:

Visa reports provide an overview of visa-related activities, including sales, supplier performance, and country-specific visa data. These reports help travel agencies optimize their visa services.

Visa Sale Register:

This report tracks all issued visa sales over a specified period.
How to Use:
1. Select Visa Sale Register.
2. Set the date range and generate the report to view all visa sales during that time.

Visa Supplier Report:

This report details all visas issued through a specific supplier.
How to Use:
1. Go to Visa Supplier Report and select a supplier.
2. View or export the list of visas purchased from that supplier.

Country Wise Visa Sales:

This report categorizes visa sales by the destination country.
How to Use:
1. Select Country Wise Visa Sales to view visa sales organized by country.
2. Export this report to analyze sales trends by destination.

Supplier Wise Buying Report:

This report tracks visa purchases from different suppliers, helping agents assess supplier performance.
How to Use:
1. In the Supplier Wise Buying Report section, choose a supplier.
2. Generate the report to monitor visa purchase trends and supplier efficiency.

5. Two Additional Features

Upload Visa Voucher

Agents can upload pre-existing visa vouchers into the system.
How to Use:
1. Select Upload Visa Voucher.
2. Attach the visa file and upload it, allowing the system to automatically generate a voucher.

All Accounts List:

This section provides a comprehensive list of all accounts associated with hotel and visa bookings.
How to Use:
1. Go to All Accounts List in the reports section.
2. Review the list to keep track of all financial records associated with hotel and visa transactions.

Conclusion

The Hotel and Visa Entry Module in Evoucher software equips travel agencies with the tools needed to efficiently handle hotel bookings and visa management. By automating voucher creation, managing refunds, and generating insightful reports, this module can significantly streamline operations.

In the next part of this series, we’ll discuss the Packages Entry Module, which will help you create and manage various travel packages tailored to your clients. Stay tuned!