Step By Step Setup Guide For Travel Agencies Using Evoucher

Add Company Details And Set Opening Balances

Begin by adding:

• Company details
• Business information
• Opening balances

This establishes your agency’s financial starting point.

Set Up Accounts For Cash Bank And Suppliers

Evoucher includes a structured chart of accounts for:

• Cash
• Bank
• Suppliers
• Customers
• Expenses
• Income

This ensures every transaction is categorized properly.

Create Profiles For Airlines And Suppliers

Create supplier profiles for:

• Airlines
• Hotels
• Visa suppliers
• Tour operators

Each supplier gets a dedicated ledger.

Register Customers And Sub-agents For Tracking

Register:

• Direct customers
• Sub-agents
• Corporate clients

This enables proper receivable tracking.

Use Vouchers For Tickets Hotels And Visas

Use structured vouchers:

• Ticket Voucher
• Visa Voucher
• Hotel Voucher
• Umrah Package Voucher
• Tour Package Voucher

Each voucher automatically updates ledgers and reports.

Track Financial Activities With Daily Reports

Check:

• Recovery Report
• Aging Report
• Daily Cash Activity
• Monthly Profit & Loss

This ensures your accounting remains controlled from day one.

Ensure Accurate Bookkeeping And Financial Control

A properly configured Evoucher system ensures:

• Accurate bookkeeping
• Faster recovery
• Smooth BSP reconciliation

Clear financial reporting

Get Answers To Common Queries About Using Travel Software Effectively

1. What is Evoucher and how does it help travel agencies?
   Evoucher is a comprehensive accounting and voucher management system designed specifically for travel agencies. It helps manage supplier payments, track customer balances, and generate detailed financial reports, streamlining the agency's operations.

2. How do I set up my company profile in Evoucher?
   To set up your company profile in Evoucher, simply input your business details, including your company name, address, and opening balances. This will establish the financial starting point for your agency.

3. What is the chart of accounts, and why is it important in Evoucher?
   The chart of accounts in Evoucher categorizes transactions into various groups such as cash, bank, expenses, and income. This ensures that every transaction is recorded accurately and helps in efficient reporting and bookkeeping.

4. How can I add suppliers and airlines to Evoucher?
   In Evoucher, you can create dedicated supplier profiles for airlines, hotels, visa suppliers, and tour operators. Each supplier is assigned a ledger, allowing you to track payments and outstanding balances accurately.

5. Can I track customer and sub-agent balances in Evoucher?
   Yes, Evoucher allows you to register direct customers, sub-agents, and corporate clients. This enables you to track receivables and manage customer payments efficiently, ensuring smoother cash flow management.

6. Why should I monitor reports daily in Evoucher?
   Daily monitoring of reports such as recovery, aging, cash activity, and profit & loss is essential to ensure that your accounts are up-to-date, allowing you to make informed business decisions and maintain financial control.