How To Use An Evoucher Travel Agency Account Software: Part 1
Evoucher
Fri 27 Sep 2024
Evoucher Travel Agency Financial Module
unning a travel agency involves managing multiple financial tasks, from tracking transactions to managing invoices. The Evoucher travel agency account software offers a comprehensive Financial Module that simplifies these processes, ensuring your business operations run smoothly. In this first part of our blog series, we will explore the key components of the financial module and how they can be leveraged to keep your accounts in check.
The financial module in the Evoucher software is designed to handle all your accounting needs. From managing your income and expenses to generating comprehensive financial reports, it offers features that simplify every aspect of finance management. Below is a step-by-step guide on operating the various vouchers in the system, from journal vouchers to foreign payment and receipt vouchers.
Journal Vouchers are used for recording non-cash financial transactions, such as adjustments or transfers between accounts. Here’s how you can operate Journal Vouchers in Evoucher:
Entry Journal Voucher:
Go to the Journal Voucher Entry section and enter the necessary details such as date, account, debit and credit amounts, and descriptions. Once filled out, save the entry.
View Journal Voucher:
Navigate to the View Journal Voucher tab by selecting Finance Voucher>Journal Voucher>View Journal Voucher from Navbar to see a list of all created vouchers. Select any voucher to view its full details.
Void Journal Voucher:
If an entry needs to be canceled, go to the Void Journal Voucher option by selecting Finance Voucher>Journal Voucher>Void Journal Voucher from Navbar, select the voucher in question, and mark it as void to remove it from active records.
2. Cash Voucher
About CV
Cash Vouchers are used for all cash-related transactions, whether for payments or receipts. The process for cash vouchers in Evoucher is as follows:
Entry Cash Voucher:
In the Cash Voucher Entry section, enter details such as date, amount, and the purpose of the cash transaction. You can also attach related documents and save the voucher.
View Cash Voucher:
Go to the View Cash Voucher by selecting Finance Voucher
> Cash Voucher > View Cash Voucher from Navbar section to review previously entered cash vouchers. You can filter by date or type to locate specific vouchers.
Unposted Cash Voucher:
Check any Unposted Cash Vouchers from Finance Voucher > Journal Voucher > Unposted Cash Voucher from Navbar, where incomplete or pending vouchers are listed. You can either complete and accept them or delete them.
Void Cash Voucher:
To void a voucher, navigate to the Void Cash Voucher option and void any incorrect or obsolete voucher.
3. Expense Voucher
About EV
Expense Vouchers record outgoing expenses such as utility bills or operational costs. Here’s how to manage them:
Entry Expense Voucher:
Go to Expense Voucher Entry by selecting Finance Voucher > Expense Voucher > View Expense Voucher from Navbar section, fill in the details such as date, payment.
View Expense Voucher:
The View Expense Voucher section allows you to monitor and review previously submitted expense vouchers.The View Expense Voucher section allows you to monitor and review previously submitted expense vouchers.
Unposted Expense Voucher:
.If there are any incomplete vouchers, you can find them under Unposted Expense Voucher by selecting Finance Voucher > Expense Voucher > Unposted Expense Voucher from navbar section , where they can be completed or deleted.
Void Expense Voucher
Select any voucher in the Void Expense Voucher tab Entry by selecting Finance Voucher > Expense Voucher > Void Expense Voucher from Navbar section to mark it as void if the entry was incorrect or needs to be canceled.
4. Bank Voucher
About BV
Expense Vouchers record outgoing expenses such as utility bills or operational costs. Here’s how to manage them:
Entry Expense Voucher:
Go to Expense Voucher Entry by selecting Finance Voucher > Expense Voucher > View Expense Voucher from Navbar section, fill in the details such as date, payment description, and amount, and submit it after reviewing.
View Bank Voucher:
The View Bank Voucher section by selecting Finance Voucher > Bank Voucher > View Bank Voucher from navbar section provides access to all bank vouchers. Use filters to find specific entries.
Unposted Bank Voucher:
Any unfinished or pending bank vouchers are found in the Unposted Bank Voucher section by selecting Finance Voucher > Bank Voucher > Unposted Bank Voucher from Navbar section for review or completion.
Void Bank Voucher:
Use the Void Bank Voucher function to mark any incorrect or unnecessary voucher as void.
5. Receipt Voucher
About RV
Receipt Vouchers are used for documenting income, such as payments from clients. Here’s how to manage receipt vouchers in Evoucher:
Entry Receipt Voucher:
In Receipt Voucher Entry, input the necessary information like date, client, amount, and save it for record-keeping.
View Receipt Voucher:
Go to View Receipt Voucher by selecting Finance Voucher > Receipt Voucher > View Receipt Voucher from navbar section to view all previously entered vouchers for auditing or review purposes.
Unposted Receipt Voucher:
If a receipt voucher needs to be revised, find it in the Un-post Receipt Voucher section by selecting Finance Voucher > Receipt Voucher > Unposted Receipt Voucher from navbar and update as needed.
View Void Voucher:
To see any previously voided receipts, navigate to the View Void Voucher section, where you can track all voided entries.
6. Foreign Payment Voucher
About Foreign PV
For transactions involving foreign currency, Foreign Payment Vouchers track payments sent to international entities. Here’s how to manage them:
Entry Foreign Payment:
In Foreign Payment Entry, input details such as the foreign currency amount, conversion rates, and payment method.
View Foreign Payment:
Access the View Foreign Payment tab by selecting Finance Voucher > Foreign Payment Voucher > View Foreign Payment Voucher from navbar section to review past transactions, ensuring accuracy and proper record-keeping.
Voided Foreign Payment:
If an entry is incorrect, go to the Voided Foreign Payment section tab by selecting Finance Voucher > Foreign Payment Voucher > Voided Foreign Payment Voucher from Navbar section to cancel the transaction.
Foreign Payment Reports:
Generate reports on foreign payments using the Foreign Payment Report option tab by selecting Finance Voucher > Foreign Payment Voucher > Foreign Payment Report from Navbar section to analyze transaction history.
7. Foreign Received Voucher
About Foreign RV
Received Vouchers handle payments received in foreign currencies. Below is the procedure for managing these vouchers:
Entry Foreign Receipt:
In Foreign Received Entry, input all details related to the receipt, including currency type, rate of exchange, conversion detail/descriptions, supplier credit account and foreign amount.
View Foreign Received Voucher:
Go to View Foreign Received Voucher by selecting Finance Voucher > Foreign Received Voucher > View Foreign Received from navbar to review previously received foreign payments.
Voided Foreign Receipt Voucher:
Use the Voided Foreign Receipt Function by selecting Finance Voucher > Foreign Received Voucher > Void Foreign Receipt from navbar to cancel or void any incorrect entries.
Financial Accounts Module
Summary
Financial Accounting help you categorize, track, and review every financial transaction, providing a clear and accurate overview of your financial health.
In this section, we’ll explain what each element does and provide a step-by-step guide on how to use them within the Evoucher system to ensure accurate financial management.
1. Chart Of Accounts:
The Chart of Accounts is where you categorize and organize all financial transactions.
How to Use:
Access the Chart of Accounts:
Navigate to the Accounting Module in the Evoucher software and select Chart of Accounts from the sidebar menu.
Add New Account:
Click on "Add Account" and select the type (asset, liability, income, or expense).
Assign Account Categories:
Choose the appropriate category (e.g., bank, cash, payroll) to ensure the account fits into your financial structure.
Save and Organize:
Once filled, save the account, and it will automatically integrate with your financial system, ready to use for transactions.
2. Ledger
Ledgers maintain detailed records of every financial transaction, helping you track income, expenses, and transfers.
How to Use:
View Existing Ledgers:
Go to the Accounts>Ledgers section in the accounting module to view a list of all ledgers—cash, bank, and journal ledgers.
Create a New Ledger Entry:
To add a new transaction, click "New Ledger Entry," select the appropriate account from the Chart of Accounts, and enter the transaction details like date, description, debit, and credit values.
Review and Post:
After inputting the necessary information, review the entry to ensure accuracy, then click "Post" to finalize the transaction in the ledger.
Monitor Transactions:
You can monitor and search past transactions by date, type, or amount within the ledger for real-time insights.
3. Trial Balance
The Trial Balance provides a snapshot of your financial health by ensuring that all debit and credit entries are balanced.
How to Use:
Generate Trial Balance Report:
In the Reports section of the accounting module, select Trial Balance. Choose the date range for which you want to generate the report.
View Summary of Ledger Balances:
The system will automatically summarize all account balances (assets, liabilities, income, and expenses) in a debit-credit format.
Analyze for Errors:
Review the Trial Balance to ensure that the total debits equal total credits. If not, it could indicate errors in ledger entries.
Export and Save:
Once reviewed, you can export the Trial Balance report in various formats (PDF, Excel) for record-keeping or further analysis.
Why Use Evoucher for Financial Management?
A Complete Business Solution
Evoucher is not just a financial software but a complete business solution tailored to different industries, from travel agencies to retail shops. Whether you are managing bookings or handling accounts, Evoucher offers a streamlined interface that combines ERP, finance, and HR features in one place.
Whether you’re running a travel agency or managing another type of business, Evoucher ensures that your financial management processes are streamlined, accurate, and accessible, giving you more time to focus on growing your business.
• For Travel Agencies: One system allows you to manage travel bookings, invoices, client information, and financial records.
• For Pharmacies and Hospitals: The software helps in inventory management, billing, and payroll processing.
• For Educational Institutions: It simplifies student fee collection, staff payments, and financial reporting.
• For Retail Shops and Parlors: Inventory control, sales tracking, and expense management are integrated into one system.
• For IT Companies: simplifies this process by offering project-based financial tracking, allowing you to assign budgets, track project-specific expenses, and generate invoices
Conclusion
By following these steps for each voucher type, you can easily manage your agency’s financial transactions in Evoucher, ensuring accuracy, transparency, and efficiency across all operations. This module not only simplifies bookkeeping but also provides detailed reports and analytics to help travel agencies stay on top of their finances.
Stay tuned for the next part of this blog series, where we’ll explore Evoucher’s Travel Module and how it can assist in managing your workforce effectively and other modules of the Evoucher travel agency account software, helping you navigate its rich feature set for optimized operations.
If you need further assistance in setting up the financial module or any other features, Evoucher’s dedicated support team is ready to help you get started.
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